How to schedule file access reporting to enhance security and regulatory compliance

Manual event log analysis using Windows native features is a tedious and time consuming task. FileAudit instantly provides comprehensive and accurate information about access to sensitive files and folders through its schedulable, automated and multi-criteria reporting.


Hi everyone, welcome to the FileAudit Tutorial. We will see on this video how to receive scheduled reports by mail.

Two ways to schedule reporting

You can set a scheduled report in two ways. The first is by clicking on the “Scheduled reports” tile in the FileAudit hub to create a new report. Alternatively, this feature can be enabled by personalizing the Access Reporting and clicking on the “Schedule” button. You will be redirected to the same Scheduled report configuration section and in addition all previously-defined filter settings will also be imported in the first three tab settings.

"Main" tab

Let’s start from an empty form. In the “Main tab”, type the name of the report. The status filter determines if the access attempts were successfull, denied or both. Select the access type on the monitored file/folder. You can filter by a “User” and when available a “Source” file for the access event report. If desired, switch the “Raw data” to enable the generation of this report in CSV format.

"Monitored paths" tab

The 'Monitored paths' tab displays the list of files and folders contained in a given report. To add a path, click on “Add a file/folder” button. Type directly the path of the folder or click the magnifying glass to browse and validate.

"Time" tab

The ‘Time’ tab is an important setting for large database, as it allows you to reduce the period concerned and so obtain a pertinent and readable report. Define the date and time range of the events you want to report on. The FileAudit scheduler interprets the time period and dynamically generates the report for the same period. For example, if we choose here to monitor the previous day, the report will always contain events from the day preceding the report execution day.

"Recipients" tab

The ‘Recipients’ tab lists the e-mail recipients for this scheduled report. Click the “Add a recipient” tile and enter the recipient name and the email address. You should be able to select this recipient on next reports or alerts configuration thanks to the pickup feature.

"Mail message" tab

In the “Mail message” tab, type the subject and the content of the mail which will be sent.

"Schedule" tab

Via the “Schedule” tab, you can define the scheduling of the report. You can choose to receive this report in two ways: “Weekly” and choose the days, Or “Monthly” and choose by days of month or week of month.

Alert changes

Once finished, click on the test button to validate your report definition. It will save your settings and generate the report as a scheduled task. You can check that the result corresponds to your expectations. If everything is ok, click on the back arrow. Or modify any required setting and click on “Save”.

Next video

On the next video we’ll see how to configure alerts.