Nine Steps to better File Auditing

Whether you’re just getting started with file auditing or looking to advance your existing monitoring and controls, it’s important to know that monitoring and auditing file access across Windows Servers does not need to be time-consuming and overwhelming.

With increasing mobility and remote working trends, it is becoming even more challenging for IT to protect sensitive data and ensure compliance with industry regulations. ‘Nine steps to better file auditing’ highlights how IT professionals can monitor, audit and secure files and folders intuitively and easily with FileAudit.

 

1. A modern, intuitive and touch ready interface

Having a intuitive, consumeresque interface makes it easy to select files and folders to be audited. It can make file auditing faster, smarter and more efficient – regardless of whether users are working on PCs, laptops or tablets.

file auditing a modern user interface

2. Real-Time activity and access monitoring

By constantly examining and recording read/write/delete access (or access attempts), file ownership changes and permission modifications, IT or management can immediately address any inappropriate accesses.

File Auditing. File and Folder Real Time Activity Monitoring

3. Powerful filtering capabilities

Better control and management can be offered by filtering access events by type, user account or time range.

File Auditing. Powerful filtering capabilities

4. Customized File Server Intelligence

Having at-a-glance access summary of everything that’s happening with audited data allows IT to monitor security in real-time. Customized reports according to multiple criteria ensures security for auditing and regulatory compliance.

customized File Server Intelligence

5. Alerts to pre-determined events.

Automatic email alerts triggered by predetermined access events such as an access denied, a file deletion or a specific user or file access provides instantaneous notification of a potential security breach.

 Receive Alerts to Access Events

6. Centralization, Recording and Long-Term archiving

Centralizing and archiving all file access events occurring on one or several Windows systems generates an always-available, searchable and secure audit trail.

Searchable and Secure Audit Trail

7. Scheduled reports

Scheduled reports provided to specific recipients on a regular email delivery ensures better security management and regulatory compliance.

Scheduled Reports for auditing and regulatory compliance

8. Excluded irrelevant data and focus on only insightful information

Filtering out program access events (such as backup tool, anti-virus or search engine) or files with specific extensions (e.g., temporary files with .tmp extension) stops your data becoming polluted.

Also an audit tool that discards meaningless events and keeps only the relevant access events (approx. 30% for FileAudit) for monitoring improves performance and scalability.

 Focus on insightful information by excluding irrelevant data

9. Delegate Workload to non IT executives – User Specific Rights Management

Creating specific accounts for people with no administrative rights, e.g. external auditors, non-IT executives, means that those who need to use and evaluate file access-related data need not consume valuable IT staff’s time.

User Specific Rights Management

 

File auditing need not be time-consuming or overwhelming. If managed carefully and correctly your chosen file auditing tool should do the work for you, so you can focus on more strategic IT issues and initiatives. A free trial of FileAudit is available for download.

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Chris is Community Manager of IS Decisions. IS Decisions software offers organizations proven and effective solutions to help protect a Windows Network against Insider Threats.

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